Administrative / Executive Assistant - II

• Perform secretarial and administrative tasks for in-house legal team  • Manage team expense reports  • Manage team vacation calendar  • Monitor team Outlook mailboxes and respond to transaction status inquiries  • Review incoming transaction approvals and route packages for execution  • Follow detailed protocols for transaction processing  • Coordinate and distribute weekly status reports to internal clients  • Proof and format documents and correspondence  • Enter detailed contract information into transaction tracking system and maintain transaction records  • Maintain electronic files documents including necessary approvals, contracts, exhibits and routing documents  • Manage and distribute electronic and paper documents for approvals and execution  • Scan, upload and email executed documents  • Monitor office supply needs  • Review and process incoming mail and prepare outgoing mail  • Complete special projects as assigned  • Work with confidential materials with minimal supervision  • Perform other generic office activities  High school diploma or general education degree (GED). Proficiency in Microsoft Word, Excel, PowerPoint and Outlook; proficiency in electronic file management and use of internet search tools for basic research and inquiry; above average verbal and email/written communication skills, including proper spelling, punctuation and grammar usage; time management skills; ability to multi-task and prioritize; friendly disposition and good telephone etiquette. 3 - 5 years of relevant office experience. Vivek Salvatore vivek.salvatore(@)americanetworks.com (973) 582-3458